Report and Data Library

Sourcing the data you require

Expand All

Undergraduate information

A range of reports that cover undergraduate admissions, students on-course, outcomes, and destinations are available:

For queries or further information, please contact sdma@admin.ox.ac.uk.

Graduate Admissions

Reports cover applications, offers and acceptances for graduate courses, including demographic information and equality data.

Available report areas include:

  • GAR Internal (operational reports)
  • Access Reports (for Graduate Access Working Group, includes Close The Gap and UNIQ+)
  • Divisions (for Divisional Offices level reporting)
  • Departments (for in year recruitment to target monitoring and longer term trends)
  • Colleges (for in year recruitment to target monitoring and longer term trends)
  • Fees and Funding (for in-cycle monitoring of funding allocated and long term trends from registration data)
  • EDU (for more detailed equality data)
  • PACS (for sharing target information)
  • Development Office (for nationality data primarily)

See the Power BI Reports (request access).

To access reports, please contact graduateadmissionsreporting@admin.ox.ac.uk in the first instance, detailing which report area you are interested in and what you need the data for. If you are from a college, please specify which college so we can grant appropriate access.

Student careers and graduate outcomes

The Careers Service has created a set of reports that allow departments and colleges to access data about students' career interests, their engagement with available opportunities, and the destinations of graduates over the past eight years. The reports include: 

  • Graduate Outcomes Data: destinations 15 months after leaving
  • Occupational Interest Summary: based on our annual Career Registration survey
  • Careers Service Engagement Summary: compiled from our usage statistics

Both college and departmental/divisional data is available. The dashboards will undergo continuous development and refinement during the forthcoming academic year to enhance the accuracy and relevance of the data.

People data captured within our HR systems supports decision-making, strategic planning, University-wide initiatives, and day-to-day HR operations. These insights help guide workforce management and institutional development.

We provide a wide range of reports and interactive dashboards, with new dashboards currently in development to further enhance data access and insight. These resources are available to support a range of stakeholders, including:

  • HR staff 
  • Athena Swan coordinators 
  • Equality and Diversity leads 
  • Central teams (eg Reward) 
  • Senior leaders 

Reports and dashboards are accessible across multiple platforms. For guidance on accessing these systems, and for further information about available resources, please visit:

The Finance Division currently offers the following reports and reporting solutions for the University's financial systems:

  • The Oracle Financials Reports Library lists the reports for Oracle Financials accessed via the SplashBI reporting solution.  It includes sample reports and instructions on running, scheduling and distributing reports 

  • The SplashBI Excel plugins (SplashGL and SplashXL) allow users to create their own reports and run existing reports directly from Microsoft Excel 

  • There are a number of dashboard and finance tools created and distributed by Finance Division covering Projects, Purchase to Pay (P2P), expenses and various other areas of finance. Visit the Dashboards and Analysis Tools webpage for more information 

  • The eExpenses system, SAP Concur, provides reports on expense claim source data, including more detail on individual claim items and supporting evidence 

  • Reports to support the budget and forecasting exercises can be found in the Budgeting and Forecasting Tool (BFT) system.  More information, and the BFT access forms, can be found on the BFT webpages

The Enterprise BI Team based in PACS was established in early 2024 to develop and release new reports and data solutions.

The following profiles highlight examples of work delivered by members of the Enterprise BI Team: 

Andy Crowley Collins, Business Intelligence Developer 

Worked closely with the Finance team to unblock and progress the integration of source data from financial systems into the on premises data warehouse. This included collaboration with subject matter experts to develop reporting logic layers that streamline access to data and support a wide range of users with differing needs. 

Supported the development of several Power BI reporting solutions, including significant contributions to the Budgeting and Forecasting Tool and Principal Investigator reporting. The latter makes use of the new data warehouse architecture and brings together data from multiple professional service areas, enabling cross cutting, multi discipline reporting. 

Collaborated extensively with the Planning and Council Secretariat (PACS) team to deliver reporting that supports strategic level project oversight and committee membership analysis. In addition, worked with the Assurance team to develop strategic management insights derived from training completion data and survey outcomes. 

Christopher Goodland, Business Intelligence Developer 

Worked predominantly on cross domain dataset development, with a significant focus on identifying and addressing data quality and referential integrity issues when integrating data from multiple source systems via the data warehouse. This work culminated in the development of a prototype Principal Investigator report, which brings together data spanning Research Services, Finance, People and Student systems, with linkage to the central organisational structure to enable coherent, cross domain analysis. 

Worked closely with the Student Data Modelling and Analytics team (SDMA) to support their data provision service through the development of reports in response to user requests. Contributed to planning activities for the transition from the current reporting platform to Fabric and provided analytical support during the early stages of the eVision report migration project. 

David Johnson, Business Intelligence Developer 

Worked predominantly within HR Analytics to design and deliver both strategic and operational reporting solutions. This includes the development of a proof of concept health and safety dashboard to support the University in managing institutional risk. The dashboard provides six key metrics to the Safety Executive Group and highlights incident data at institutional, divisional and departmental levels, supporting improved oversight and risk management. 

Developed a dashboard for the Grading Services team to support continuity of the recruitment process and provide management level insight into service provision. In addition, created a Power BI report that improves the efficiency of an internal HR Analytics process, enabling more timely and consistent delivery of recruitment data to departments. 

Milda Mackela, Business Intelligence Developer 

Designed and delivered a number of key dashboards to support strategic decision-making across the University. This includes the Professional Services report, which enables detailed analysis of trends in staffing levels and costs by function and organisational structure, helping stakeholders better understand workforce composition, resource allocation, and cost drivers. The report is being used by senior stakeholders to inform planning and improve visibility of workforce data across divisions. 

Developed the Value for Money (VfM) report to support the Planning and Resource Allocation Committee (PRAC) in assessing operational efficiency and effectiveness. This report provides insight into how resources are utilised to maximise benefit and support the University’s academic mission, in line with its Value for Money strategy. It brings together complex datasets enabling more informed discussions and evidence-based decision-making. 

Planning and Council Secretariat (PACS) supports all aspects of strategic planning and resource allocation including the work of the Planning and Resource Allocation Committee (PRAC), and the associated sub-committees. The Planning & Data Team within PACS support the production and analysis of a number of different data products, some of which are listed below: 

For any queries or to find out more please contact Rachel Cox.

The Development and Alumni Relations (DARS) Team produce a number of reports via PowerBI. 

To find out more about DARS, please see their webpage (access via the VPN if working away from the University network. See how to connect to the VPN). 

For queries or further information, please contact Pete Burnett. 

Estates Services collects and maintains detailed records of all academic, commercial and graduate accommodation buildings in the University estate. In the first instance, all information is collected in the Planon facilities management database, but we make it available for viewing and downloading in ArcGIS Online and in Autodesk Forma Document Management. The information we can provide includes:

  • Building names and unique building numbers  
  • Location data and registered addresses  
  • Ownership (including lease information, Land Registry entries and boundaries)  
  • Drawings and floor plans   
  • Planning records (including listed building information)  
  • Design records  
  • Insurance replacement values  
  • Business rates and valuations 

For more information, please see the Estates webpages or contact the Estates Information team. 

The Research Information Service provides intelligence and insights (data, analysis, metrics, and analytics) to support research management, research strategy & evaluation, and research environment in order to fulfil the University’s mission. 

Areas covered: 

  • Research funding 
    • Research applications 
    • Research awards  
    • Success rates 
  • Research activity 
    • Research income 
    • Research contracts 
    • Research Services operations 
    • Researcher numbers 
  • Research outputs 
    • Output volume and bibliographic data  
    • Open scholarship 
    • Bibliometrics (e.g. citations) 
    • Collaboration (i.e. co-authorship) 
    • Attention metrics 

Information on reports, data, and access permissions is available on the Research and Innovation OxIntranet under: 

Contact us at: researchinformation@admin.ox.ac.uk 

Last updated 15/04/2026 

Each year, thousands of UK and international students enrol on Oxford Lifelong Learning programmes. These courses range from lecture series to accredited 10-week classes to part-time DPhil programmes. The data team at Oxford Lifelong Learning produces internal data insights and analysis. Please contact data@conted.ox.ac.uk for any data queries.

The Gardens, Libraries and Museums (GLAM) Evaluation and Data Analysis team create Data Warehousing and Reporting solutions for the whole division, and support the Ashmolean reporting lead with reporting solutions for the Ashmolean.

For further information on available reports:

To access reports, please contact:

The Data Reporting, Architecture and Modelling (DRAM) Team in IT Services support the use of systems and data across the University. 

Training Data Insights (formerly the Self-Service Training Data Service) provides approved staff with access to University training data for reporting and analysis. Available through Power BI, it combines data from CoSy and MetaCompliance  with people data sources to support both Mandatory Course Reporting and Uptake Reporting. The service is used by administrators and other staff with reporting responsibilities who need timely access to training records for monitoring, analysis, and local follow-up.

The Mandatory Training Action Summary is available within Compliance Reporting. This simplified summary helps departments identify quickly where action is needed against six key mandatory training titles, alongside the fuller Compliance Report for detailed review.

Please see the Data Services webpage for more information.