1.1. The Services Subcommittee shall consist of:
(1) the Registrar, who shall be chair of the committee;
(2) the Chief Financial Officer, or their nominee;
(3)–(6) the Divisional Registrars;
(7) the Gardens, Libraries and Museums Registrar;
(8)–(11) one person appointed by each of the divisional boards from amongst the departments and faculties;
(12) the Director of Planning and Council Secretariat;
(13) (14) two heads of service appointed by the Registrar;
(15) one member of the Estates Bursars’ Committee of Conference;
(16) one external member of the Planning and Resource Allocation Committee to be appointed by that committee.
1.2. The committee will be a subcommittee of, and report to, the Planning and Resource Allocation Committee. It will:
(1) provide strategic direction for the delivery of professional services across the institution, in line with the ambitions of Professional Services Together, liaising as appropriate with the Registrar’s Senior Leadership Team which provides collective operational leadership for professional services across the University;
(2) agree operating models for professional service functions across the University, in line with the principles for service design set out in the Strategic Review of Professional Services, and advise and make recommendations to PRAC about the resource implications of changes to operating models;
(3) oversee and monitor the effectiveness and efficiency of the delivery of end-to-end professional services;
(4) oversee the delivery of improved professional services outcomes, with a particular focus on ensuring the delivery of end-to-end benefits, including through:
(a) the commissioning of periodic service reviews to improve service provision across the University and to ensure that services are based at the most appropriate level of the University, in line with the principles of subsidiarity and sustainability;
(b) understanding and aligning the impact of strategic change initiatives impacting professional services, to ensure they deliver in accordance with the principles of the Strategic Review of Professional Services and the Professional Services Together ambition;
(c) holding UAS Heads of Service to account for effective and efficient UAS services, and for delivering improved outcomes for end-to-end professional services through improved planning, change management and support for professionals across functions through the effective implementation of Shared Leadership Groups;
(5) provide strategic direction for the prioritisation of resources across UAS;
(6) propose annual budgets for the services to the Planning and Resource Allocation Committee and monitor the performance in-year against those budgets;
(7) make recommendations on the charging out of costs to colleges via the Integrated Charging Mechanism;
(8) review business cases being submitted by UAS services for capital projects funded from the Strategic or Minor Capital Plans;
(9) provide strategic direction to the Administration Portfolio Committee, ensuring that the proposed pipeline of investment delivers against the priorities set by the subcommittee, and provide advice and input to other portfolio committees to ensure their investment is informed by a clear understanding of the priorities and direction set by the Services Subcommittee.
1.3. In respect of multi-year planning settlements, the subcommittee shall:
(a) consider the resourcing requirements for UAS services at all levels of the University throughout the next planning settlement period;
(b) make proposals to the Budget Planning Subcommittee for service charging to ensure adequate resourcing to meet central service provision requirements
1.4. For items concerning the agreement of the multi-year planning settlements, the external member shall chair the meeting.
