Part 11: Estate Investment Subgroup

Made by Council on 22 May 2008 (date of effect 1 October 2008)

Amended on 25 June 2010, 8 August 2014 (Gazette, Vol.144, p.608-611, 24 July 2014), 26 January 2018 (Gazette, Vol.148, p.198-199, 11 January 2018), 7 August 2020 (Gazette, Vol. 150, p. 485, 23 July 2020), 15 July 2022 (Gazette, Vol.152, p. 456, 30 June 2022), 20 September 2022 (Gazette, Vol.152, p.505, 21 July 2022) and 4 August 2023 (Gazette, Vol. 153, p. 483, 20 July 2023).

Renumbered on 28 July 2011

11.1. The Estate Investment Subgroup shall consist of:

(1) the Chair of the Building and Estates Subcommittee, who shall be chair of the committee;

(2) the Chief Financial Officer, or their nominee;

(3) the Director of Planning and Council Secretariat;

(4) the Director of Estates;

(5)–(9) one person appointed by each of the heads of division and the Head of Gardens, Libraries and Museums;

(10), (11) the group may co-opt up to two additional members, who may be external.

11.2. The Estate Investment Subgroup shall be a subgroup of the Buildings and Estates Subcommittee. It will:

(1) agree the repairs and maintenance programme on behalf of the subcommittee;

(2) make regular reports to the subcommittee on the repairs and maintenance programme.1

11.3. the subgroup shall report directly to the Planning and Resource Allocation Committee on the management of the Minor Capital Plan, which is defined in accordance with the financial limits set out in the Financial Regulations (i.e. excluding those within remit of the Strategic Capital Steering Group (SCSG) or the IT Committee). It will:

(1) develop a rolling minor capital programme for submission to the Planning and Resource Allocation Committee;

(2) consider and make recommendations to the Planning and Resource Allocation Committee on minor capital project proposals;

(3) ensure business cases, other than those that are the responsibility of the SCSG or the IT Committee as set out in the regulations governing those bodies, have been appropriately prepared, signed by the appropriate officers of the University in accordance with the Financial Regulations and are consistent with the University’s priorities and plans; and

(4) oversee the financial management of the design and construction of projects submitted in accordance with these regulations, including the gateway approval process, subject to obtaining approval from PRAC on the Gateway process for individual projects prior to that committee’s release of project funding.

11.4. Consider and make proposals to the Planning and Resource Allocation Committee on the acquisition, leasing, and disposal of land and property within the functional estate, except the purchase of land for development within the remit of the Strategic Capital Steering Group.

11.6. In respect of multi-year planning settlements, the subgroup shall:

(1) consider the levels of investment necessary to improve, repair, and maintain the functional estate throughout the next planning settlement period;

(2) make proposals to the Budget Planning Subcommittee for space charging to ensure adequate resourcing to meet investment requirements.

1This was amended after PRAC and GPC recommendations of the regulation from “termly reports” in order to allow more flexibility and for BESC and EISG to determine the precise pattern of reporting on R&M.

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